Booking Procedures
1. Make sure to check if your requested DATE is AVAILABLE? Availability Calendar
No date(s) are finalized & secured until the following terms have been met and the DEPOSIT HAS BEEN RECEIVED.
*For viewings, questions or assistance email sutherlandhallrentals@gmail.com
A. EMAIL REQUEST
1. Send your contact name and type of event you are hosting, requested rental date, phone number to sutherlandhallrentals@gmail.com
2. The hall manager will check the date and send you a questionnaire from our booking system called Honeybook. Once the initial questionnaire is completed, you will then receive a rental contract for your review and signature.
3. Payment of Deposit to finalize booking by e-transfer (preferred) or cheque. Please note that your date is not secured until your non-refundable deposit is received
B. ONLINE REQUEST
1. Visit the ONLINE REQUEST page to Submit Your Requested Date(s)
2. The hall manager will confirm the date(s) are available and will then email you a rental questionnaire.
3. The hall manager will check over the application and send you a rental contract.
4. Payment of non-refundable deposit to finalize booking by e-transfer (preferred) or cheque. Please include the date of your rental in the e-transfer memo.
C. IN PERSON REQUEST
1. Contact the hall manager to set up a time to meet and submit the Rental Agreement and pay your deposit.
Rental Rates - Click to Download
A. Main Hall (Capacity 300, 200-225 max suggested if using tables)
Weekend Rental Rates 2023
Main Hall: Friday, Saturday, Sunday:
$800/Day, 2 day rental $1400, 3 day rental $1800
Weekend Rental Rates 2024
Main Hall: Friday, Saturday, Sunday:
$850/Day, 2 day rental $1500, 3 day rental $1900
Weekday Rental Rates 2023
Main Hall: (Monday to Thursday ONLY)
Events/Dances/Etc. - $600 (contact manager for availability)
B. Upper Hall - Meeting Room (Capacity 50)
Meeting Room: (Mon-Thurs 8am - 5pm) - $200 per day
Booking Deposit – 50% of Rental, non-refundable
Damage/Cleaning Deposit – $300 cash damage/cleaning deposit when key is picked up. Deposit is returned if no damage and hall is left clean. For large events such as concerts or dances may require a $500 damage deposit.
Prefer E-transfers payment to sutherlandhallrentals@gmail.com Please include reservation date in e-transfer memo.
All cheques made payable to POW City Kinsmen.