Rental Application - Click to Download
POW City Kinsmen - Sutherland Memorial Hall Rental Agreement Sutherland Hall
1112 Central Ave.
Applicant/Lessee Information: Saskatoon, SK
Name (individual/organization)_____________________________________________ S7N 2H1
Contact Name(s)________________________________________________________
Phone #’s 1)_____________________________ 2)___________________________
Address_______________________________________________________________
Email: ________________________________________________________________
Purpose of Rental___________________________________________________
Rental Date(s) _________________________ Time: _______________________
(Includes set-up and clean-up)
Number of people expected_______________ (Main Hall capacity 300, ~ 200-225 seated, Upper hall capacity 50)
(If liquor is served, renter is responsible for special occasion permit and appropriate insurance)
Do we have your permission to put your last name online in our booking calendar YES _______ No ________
Rental Fee: We accept, E-transfer, Cash or Cheque (*Make cheques payable to POW CITY KINSMEN)
Main Hall: $___________________ Meeting Room / Upper Hall: $___________________
Upgraded Sound System $________ *Technical Operation of the sound system is the SOLE responsibility of the renter
Rental Deposit: $___________________ (50% of Rental Fee: Non-Refundable)
Date Received ________________ Payment Method _______________ Receipt # _________
Remaining Rental Fee $______________________ (when key is picked up)
Date Received ________________ Payment Method _______________ Receipt # _________
Damage/Cleaning Deposit: $___________________ (if required, $200 - $500 when key is picked up)
Kitchen Use required: Yes ______ No ______
I/We, the undersigned, have read and understand the rules and regulations contained in Schedule “A” and Schedule “B”, pertaining to the rental of the Sutherland Memorial Hall, and I/we agree to abide by them. I/we further agree to exercise the utmost care in the use of the facilities and to reimburse the cost of repairing any damage arising from our occupancy/event at full replacement cost.
Applicant/Lessee:
___________________________ ___________________________ ___________________________
Print Name Signature Date
Hall Manager:
___________________________ ___________________________ ___________________________
Print Name Signature Date
SCHEDULE “A”
Sutherland Memorial Hall Rental Rules and Regulations
1. The Hall shall be rented to adult persons only. The contact person(s) shall be in attendance for the duration
of the function.
2. Booking is not finalized until deposit is received. Deposits are non-refundable.
3. The Applicant will be responsible for setting up the Hall.
4. The Applicant will clean the Hall at the conclusion of the event according to the Rules of Etiquette listed
in Schedule “B”. Clean-up not in accordance with this agreement will result in a cleaning charge.
5. All garbage and recyclables are to be removed from the Hall and locked in the garbage bin by the Applicant
6. No unauthorized alcohol shall be permitted in the Hall.
7. Consumption of alcohol may be permitted provided the user follows the regulations of the Saskatchewan Liquor &
Gaming Association. A copy of the Special Occasion Permit must be posted in the Hall during the event.
8. Event Insurance is the responsibility of the Applicant/User.
9. Exit doors shall remain unblocked at all times.
10. *Technical Operation of the sound system is the SOLE responsibility of the renter
11. No exposed candles may be used.
12. SMOKING is PROHIBITED anywhere inside the Hall. Any violation will result in a $100 charge.
13. Use of LIQUID SMOKE, CONFETTI, SPARKLES, and DUCT TAPE inside the Hall is PROHIBITED.
14. The Lessee agrees that use of the Hall beyond the period stated on the application will result in an
additional charge to the Lessee.
15. The POW City Kinsmen accepts no responsibility for any items left in the Hall by the Lessee, organization
members or function attendees.
16. It is understood that the Lessee shall indemnify and hold the POW City Kinsmen harmless from and
against all claims or demands with respect to the use of the Hall. The POW City Kinsmen is not responsible
for personal injury or damage or for loss of personal items or equipment of the Lessee or anyone attending
on the Lessee’s event.
17. ANY DAMAGE OR BREAKAGE MUST BE REPORTED AND WILL BE THE SOLE RESPONSIBILITY OF
THE USER AND WILL BE CHARGED AT FULL REPLACEMENT COST.
18. PARKING – free hall parking is located 3 lots west of the hall and in front of the side door. Street parking is subject to
all city posted and enforced fee based parking rules. Parking in the Point Fitness Lot across the street is subject to
ticketing.
SCHEDULE “B”
Sutherland Hall Rules of Etiquette
We ask that you please review this checklist following usage of the Hall to ensure all rules and regulations have been complied with. At the termination of the applicants use, the area should be surrendered in the same condition of cleanliness and repair as it was upon commencement of use.
- Floors have been swept and cleaned. Any spills have been mopped up.
- Kitchen is clean, tidy and in proper order.
- Dishes, pots, coffee pot and appliances are clean and returned to their original location.
- All running water has been shut off (including the washrooms).
- All garbage and recyclables are picked up and locked in the outside garbage bin.
- Tables and chairs must be cleaned, stacked and returned to their original location.
- Decorations have been removed without any marks or damage to Hall.
- Bathrooms are clean and in proper order.
- All lights are shut off (including bathroom lights).
- All fans have been shut off.
- All doors and windows have been closed and the Hall has been properly secured.
Applicant Initial ______